How to Export Quickbooks Online To Desktop

Quickbooks Online and Quickbooks Desktop are two different versions of Quickbooks. Many users may want to switch from QB Online version to desktop version. But they might be afraid to lose data while converting Quickbooks Online to Desktop version. Read this article carefully, we have mentioned all the steps to convert it from online to desktop version.

Follow the steps before you convert Quickbooks Online to Desktop
  • You need to fulfill the below mentioned requirements to convert Quickbooks Online to Desktop

  • The first point is to update the latest version of your web browser.

  • Make sure you are using Quickbooks Desktop 2004 or later. The version should be enterprise, premier or pro. Update it to the latest version if you are using Quickbooks 2017 or earlier.

  • The Internet browser will work for the conversion. Make sure it is up to date.

  • Try to start your process as an admin.If you are using an accountant account, it can also work.

  • Make sure ActiveX should be present in your system.

  • The internet explorer must be 32 bit, other versions may lead to an error.

Steps to Follow To Convert Quickbooks Online to Desktop

Set up security settings in the web browser

  • Go to the internet explorer and run it as an administrator.

  • Then go to the internet option in the tool menu.

  • Now add the trusted websites in the option.

  • After that, you are required to add intuit as your trusted website.

  • Next deselect the option for verification the option of protected mode.

Setup Quickbooks For Export

  • The first step is to select the Quickbooks desktop and run it as an administrator.

  • If Quickbooks desktop version is not installed in your system, you have to download it.

  • Visit the file and then choose the close company option.

  • The last step is to keep the Quickbooks desktop running without opening the company file.

Prepare the Data For Export

  • The first step is to go to the Quickbooks desktop version.

  • Then go to the Quickbooks Online version and login using the credentials.

  • Now select the option to export the data.

  • Then choose the reason for exporting data as per your choice.

  • After that, select the option to move the data to desktop.

  • Now two options will open, you can click on the downloaded option and export the data.

  • Make sure to install ActiveX on your contact information, it will notify you when data is ready.

Finish the Export
  • Go to the Quickbooks Online and select the option to export the data.

  • Now follow the same steps(2-5) from the above method.

  • After this you will have to download the export data.

  • Close all other files and go to the Quickbooks desktop.

  • Now download the data from Quickbooks Online and then select the folder to save the downloaded file.

  • Convert the downloaded file, choose the option for the same and wait until it is finished.

  • Next step is to check if both files are the same. Run the same files both in Quickbooks online and in Desktop mode.

If both the files are not the same, follow the steps mentioned below.

  • Close the company file on your Quickbooks desktop.

  • Now convert the file from online to desktop again.

  • After that again check to make sure both are the same.


We have mentioned all the methods to convert Quickbook Online to desktop. I hope this article will be helpful for you to export quickbooks online to desktop. You can also see our previous article on how to download and install quickbooks desktop. If you are stuck with any method, you can call us. Our experts are ready to resolve your issues.